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“If we assist the highest forms of education – in whatever field – we secure the widest influence in enlarging the boundaries of human knowledge.”
—John D. Rockefeller, Sr.
Sample Citations for Selected Collections at The Rockefeller Archive Center
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Permission to Publish, Quote, or Cite Material

Researchers who visit the Rockefeller Archive Center are granted permission to examine archival material. Permission to cite, quote from, or publish material from the Center's collections must be requested separately in writing. A formal request for such permission should include the name of the collection(s) from which the relevant material is drawn; the title of the proposed article, book, or dissertation; the journal title for articles; the name of the publisher for books or the university for dissertations; and the anticipated date of publication.

Elements of the Citation
Citations should provide all necessary information to easily facilitate access to the records described. The elements should include:
  • Repository - Rockefeller Archive Center
  • Collection Name
  • Finding Aid Number (if known)
  • Hierarchical Components of the Collection
    • Record Group Number and/or Name (if applicable)
    • Subgroup Number (if applicable)
    • Series Number and/or Name (if applicable)
    • Subseries Number and/or Name (if applicable)
  • File Unit
    • Box Number
    • Folder Number (or Title)
  • Specific item description, date (if known)
    • Letter - requires Name of correspondent, Name of recipient & date (if known).
    • Report - requires Report Number or Title & date (if known).
  • Not all citations have all the elements described above.
  • Users of RAC collections are free to abbreviate citation components to meet publisher preference.
  • Common abbreviations include: Folder - F; Box - B; Series - S; Subseries - SbS; Subgroup - SG;
  • Record Group - RG; Finding Aid - FA; Rockefeller Archive Center - RAC;
  • Suggested abbreviations for common collection names are provided in parenthesis in the examples below.
  • Abbreviate all subsequent citations to the same record.
  • Cite all applicable hierarchical components of a given collection. Series, Subseries, Box and Folder may recur.
  • File unit description may require microfilm reel number, microfiche number, volume number or other variants as applicable.
  • Special Format items (including but not necessarily limited to: images, films, maps, and audio/video materials) may require specialized file unit and item description.


  • Citation Style of Format
    Rockefeller Archive Center does not officially endorse or otherwise recommend a specific citation style or format.

    Styles common to a variety of academic and research disciplines include:

    Examples
    The following example citations are arranged alphabetically, are predominantly numbered consecutively as they might appear in a book or an article, focus primarily on concisely providing the elements necessary to locate the given records, and are presented in Chicago style.

    Bureau of Social Hygiene
    1. Dunham to Ruck, April 23, 1930, Folder 302, Box 20, Series 3, FA060, Bureau of Social Hygiene records (BSH), Rockefeller Archive Center.
    Commonwealth Fund
    1. Clarence L. Scamman to J. Rosslyn Earp, May 9, 1932, Folder 2255, Box 237, Series 18.1 Grants, Subgroup 1, FA290, Commonwealth Fund records (CF), Rockefeller Archive Center.
    Ford Foundation
    Elements of Ford Foundation citations should include:
    • Repository - Rockefeller Archive Center
    • Ford Foundation records
    • Collection Name
    • Finding Aid Number (if known)
    • File Unit
      • Box Number
      • Folder Number (or Title)
    • Specific item description, date (if known)
    In addition to the above elements -
      • Ford Foundation Grant File citations require: Microfilm Reel Number, Grant Number
      • Ford Foundation Unpublished Reports require: Report Number.
    General Education Board
    1. Clement to Mann, September 4, 1945, Folder 4146, Box 396, Series 1, FA058, General Education Board records (GEB), Rockefeller Archive Center.
    Population Council
    1. The Medical Committee of the Planned Parenthood Federation, "The Intrauterine Contraceptive Devices- Supplemental Report #1," July 30, 1965, Folder 1997, Box 107, Accession 1, FA210, Population Council records (PC), Rockefeller Archive Center.
    2. Planned Parenthood-World Population, undated, Folder 1997, Box 107, Accession 1, FA210, Population Council records, Rockefeller Archive Center.
    3. Script of film by Fisher Film Group, "Population and the American Future," shown on PBS November 29, 1972, Folder: "Commission TV Film", Box AD-38, Administration File, Accession 2, Population Council records, Rockefeller Archive Center.
    Rockefeller Family
    1. John D. Rockefeller, Jr. (JDR Jr.) to John D. Rockefeller (JDR), March 22, 1910, p.173, Vol. 133, Letterbooks, John D. Rockefeller papers, Rockefeller Archive Center.
    2. Sinclair to JDR April 4, 1883, Folder 316, Box 42, Correspondence-Office, FA002, John D. Rockefeller papers, Rockefeller Archive Center.
    3. E.H. Weitzel to Charles A. Heydt, December 29, 1915, Folder 198, Box 22, Series C, Business Interests, FA312, Office of the Messrs. Rockefeller records (OMR), Rockefeller Archive Center.
    Rockefeller Foundation
    1. "Draft of Report on University of California, Berkeley, from Notes," 1942, p. 8, Folder 2347, Box 196, Series 200R, RG 1.1, Projects, FA386, Rockefeller Foundation records (RF), Rockefeller Archive Center.
    2. Noller to Hanson, January 19, 1939, Folder 133, Box 10, Series 205, RG 1.1, Projects, FA386, Rockefeller Foundation records, Rockefeller Archive Center.
    3. Marvin to Lambert, May 7, 1931, Folder 409, Box 50, RG 2, General Correspondence, 1931, FA308, Rockefeller Foundation records, Rockefeller Archive Center.
    4. Leon A. Fox, "Sanitary Survey of Pointe Noire, French Equatorial Africa," May 24, 1942, p. 14, Folder 3822, Box 562, Stack Material, RG 2, General Correspondence, FA308, Rockefeller Foundation records, Rockefeller Archive Center.
    5. GKS (George K. Strode) Diary excerpt, April 9, 1948, Folder 91, Box 14, Series 900, RG 3.1, Administration, Program & Policy, FA112, Rockefeller Foundation records, Rockefeller Archive Center.
    6. Hill to Andrews, May 21, 1920, Folder 1378, Box 100, Series 1.2, RG 5, International Health Board/Division records, FA115, Rockefeller Foundation records, Rockefeller Archive Center.
    7. "Preliminary and Narrative Progress Report: Activities of Malaria Department, Escambia County, August 1, 1937-December 31, 1937, Box 18, Series 2, RG 5, International Health Board/Division records, FA115, Rockefeller Foundation records, Rockefeller Archive Center.
    8. Bablet to Bakeman, June 6, 1939 (in French), Folder 267, Box 24, Series 1, RG 6.1, Field Offices, Paris, FA395, Rockefeller Foundation records, Rockefeller Archive Center.
    9. Alan Gregg diary, December 8, 1937, RG 12, Officers' Diaries, FA392, Rockefeller Foundation records, Rockefeller Archive Center.
    Rockefeller University
    1. Deferment policy, May 12, 1941, Folder 8, Selective Service Deferments, Box 8, Laboratory Administration, FA001, Max Bergmann papers, Rockefeller University Faculty records, Rockefeller Archive Center.
    2. Robertson to Landsteiner, June 6, 1933, Folder 5, Box 1, FA126, Karl Landsteiner papers, Rockefeller University Faculty records, Rockefeller Archive Center.
    3. Ludwig to attention of Rivers, March 27, 1938, folder entitled "Furnishings, 1916-1962," Box 12, Subject Files, FA137, Business Manager, Rockefeller University records, RAC.
    Select Collections Without Series Arrangement
    1. "Notes of Wickliffe Rose 1920s Fishing", Folder 14, Box 1, FA032, Wickliffe Rose papers, Rockefeller Archive Center.
    2. Henry L. Doherty to Frederick T. Gates, February 29, 1912, Folder 47, Box 2, FA028, Frederick T. Gates papers, Rockefeller Archive Center.
    3. E.C. Stakman to H.R. Rosen, November 18, 1938, Folder 2, Box 1, FA052, E.C. Stakman papers, Rockefeller Archive Center.
    4. "Office of the Coordinator of Inter-American Affairs: Reorganization Proposals Information Area," report with a cover letter from Mark M. Jones to Nelson A. Rockefeller dated December 31, 1942, Folder 29, Box 4, FA076, Mark M. Jones papers, Rockefeller Archive Center.

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