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ROCKEFELLER FOUNDATION FIELD OFFICES, RECORD GROUP 6.7 - NEW DELHI, INDIA, 1935-1976

Subgroup I - Indian Agricultural Program

General Administrative Files IAP Administrative Files Officers' Diaries

Subgroup I, Series I, General Administrative Files (1952-1976), contains correspondence and miscellaneous material pertaining to general field office operations. Correspondence is arranged alphabetically by subject. Filed under "Government of India" are copies of agreements and understandings (1957-1976) reached between the RF and the Indian government. The bulk of the Government of India correspondence consists of letters between the field office, government ministries, and New York headquarters concerning Indian government procedures for proposing and clearing grants to agencies or institutions in India. It also covers procedures for reporting renewals, extensions, or amendments of fellowships; sending dollar checks to the United States; and preparing income tax reports. Additional correspondence concerns budgetary matters, field office bank accounts, employee housing, and staffing of the American International School, where RF staff enrolled their children.

Other material in Series I is filed under the heading "Operating Records" and fills boxes 7-21. Operating records include customs clearance permits, leases for rented offices and apartments in New Delhi, personnel policy files, record-keeping procedures, and inventories of imported field equipment.

Box 1

    Correspondence, 1953-1976
    1 - Accounting/auditing, 1961-1976
    1a-1c - American International School, 1963-1973
    2 - Banks (First National City Bank, New Delhi), 1964-1974
    3 - Banks (State Bank of Hyderabad), 1967-1975
    4 - Banks (Syndicate Bank, New Delhi), 1975-1976
    5 - Comptroller's Office, 1970-1976
    Government of India, 1953-1976
    6 - Agreements and understandings, 1957-1976
    7 - Income tax (RF staff), 1953-1967
Box 2
    8 - Income tax (Alexander & Co., consultants), 1953-1954
    9 - Income tax (Alexander & Co., consultants), 1955-1961
    10 - Income tax (New York office), 1953-1961
    11 - Parliament questions, RF responses to, 1954-1967
    12 - Policy and procedure (general), 1958-1963, 1966-1967, 1970
    13 - Policy and procedure (publication of maps of India), 1965-1967, n.d.
    Miscellaneous
    14 - 1970 January - October
Box 3
    15-20 - 1970 November - 1973 May
Box 4
    21 - 1973 June - October
    22-24 - Foreign colleagues, 1966-1973
    25 - Housing, 1975
    26 - Income tax, 1957-1975
    27 - New York office, 1972-1973
Box 5
    28 - Requests for information, 1967-1973
    29 - Visit of John Knowles, 1973 June
    30 - Visitors to India, 1971-1973
    31-34 - Historical data on RF assistance to India, ca. 1953-1970, 1973-1974
Box 6
    35-36 - Historical notes on RF assistance to India, 1952-1966
    37-39 - Memoranda (internal), 1958-1972
    40-42 - Memoranda (received from New York office), 1959-1973
Box 7
    Operating records, 1957-1974
    43-44 - Customs clearance permits, 1962-1974
    45-49 - Customs clearance: policy and procedures, 1957-1967
Box 8
    50-57 - Customs clearance: policy and procedures, 1968-1974
Box 9
    58 - Guest lists, 1969-1973
    59-60 - Leases and attachments, RF offices (general), 1958-1974
    61 - Leases and attachments (6 Dharma Marg), 1966-1967
    62 - Leases and attachments (Hyderabad apt.), 1969-1971
    63 - Leases and attachments (18 Kautilya Marg), 1961-1965
    64 - Leases and attachments (27 Malcha Marg), 1968-1971
    65 - Leases and attachments (82D Malcha Marg), 1961-1971
    66 - Leases and attachments (158 Malcha Marg), 1961-1968
Box 10
    Personnel policy files, 1953-1973
    67-70 - Central Govt. Health Scheme, 1965-1973
    71 - Central Govt. Health Scheme (monthly statements), 1965-1973
    72-73 - Delhi Medical and Nursing Home Benefits Scheme, 1959-1964
Box 11
    74-75 - Health care program, 1960-1973
    76 - Leave policy, 1958-1963
    77 - Perquisites, 1959-1973
    78-79 - Retirement security fund, 1953-1972
    80 - Record-keeping and filing procedures, 1969-1970
    Supplies and equipment, 1957-1974
    81 - Inventory (general), 1957-1972
    82 - Inventory of field equipment (mss.), 1970
Boxes 12 - 19
    Inventory of field equipment (5 x 7 cards), ca. 1957-1974
Box 20
    91-97 - Lists of equipment supplied, 1957-1972
    98-99 - Master list of equipment supplied, 1971-1974
Box 21
    100-101 - Master list of equipment supplied, 1971-1974
    102 - Receipts (equipment sales), 1973
    103-104 - Transfer of title, donation of equipment, 1970-1973

Subgroup I, Series II - IAP Administrative Files, includes correspondence, minutes, program development files, and fellowship and scholarship files (1950-1975) relating to the planning and review of the IAP research programs and to international programs with which the Foundation collaborated. Records are arranged alphabetically by type of material from "Correspondence" through "Program development files." These files are followed by International Development Programs, International Organizations, and United States Agencies.

Field office correspondence with New York headquarters, the Indian Council of Agricultural Research (ICAR), and the Ministry of Food and Agriculture fills boxes 22 though 25. Correspondence with the New York office relates to travel, staffing needs, funding, equipment and supplies, and seed shipments. Letters between IAP field directors and the Directors General of the ICAR, Dr. B. P. Pal and Dr. A. B. Joshi, pertain to meetings and workshops, crop programs, research evaluations, and publications.

Correspondence with representatives of international organizations and agencies is arranged alphabetically by country or name of organization and fills boxes 29 through 33. Letters concern agriculture assistance programs undertaken by other organizations, as well as preparations for IAP staff visits to countries outside India. As a whole, the correspondence reveals the international network of technical know-how brought to bear upon improving Asian agriculture between 1958 and 1973. Additional material on international collaboration is contained in Series IV, Crop Improvement Programs, and Series VI, Agricultural Research Institutes. Series IV includes information on the Inter-Asian Corn Improvement Program (1963-1973), other international maize assistance programs (1961-1971), and the IRRI (International Rice Research Institute) (1967-1973). Correspondence relating to CIMMYT (Centro International de Mejoramiento de Maiz y Trigo) and its cooperation with the All India Maize and Wheat programs is contained in Series VI, Subseries 3.

The program development files in Series II contain influential reports on RF agricultural policy and Indian agriculture. These include a statement by RF Director Warren Weaver, "The Program in the Natural Sciences," prepared in 1950, one year before the creation of the Natural Sciences and Agriculture Division. Also present is a 1951 memorandum from Weaver to Dr. Richmond K. Anderson, the RF Representative in India, in which Weaver outlines procedures for referring to New York Indian requests for information on agricultural grants. Also of interest is the 1952 report, "Notes on Indian Agriculture," by J. G. Harrar, Paul C. Mangelsdorf, and Warren Weaver. This report led to several follow-up visits by RF representatives and ultimately to India's request for a collaborative agricultural program. Additional reports on Indian agriculture are located in Record Group 1.1 (Projects), Series 464 (India).

Box 22
    Correspondence, 1956-1976
    105-113 - Administration and organization, 1956-1969

Box 23
    114-120 - Administration and organization, 1970-1976
    120a - Baird, Guy B., 1964-1965
    121-122 - Conferences and meetings, 1957-1959, 1961-1966
    Government of India, 1956-73
    123 - Director General, Indian Council of Agricultural Research [ICAR]), 1965-1968
    124 - Ministry of Food and Agriculture/ICAR, 1966

Box 24
    125-131 - Ministry of Food and Agriculture/ICAR, 1967-1973
    132 - Ministry of Food and Agriculture/ICAR (research evaluations), 1956-1957

Box 25
    133 - National Commission on Agriculture, 1970-1973
    134-136 - National Scientific Committee on Plant Introduction and Quarantine, 1968-1971
    137 - Planning Commission, 1971-1973
    138 - Miscellaneous, 1961-1973
    139-141 - Fellowships and scholarships (policy), 1957-1967

Box 26
    142 - Fellowships and scholarships (policy), 1968-1973
    143 - Fellowships and scholarships (tax on stipends), 1965
    144 - Fellowships and travel grants (policy), 1965-1975
    145-146 - Minutes (staff meetings), 1958, 1967-1972
    Program development files, 1950-1973
    147 - Establishment of RF joint office (Medical-Natural Science/Agricultural Sciences), 1950-1958
    148-149 - IAP project papers, 1967-1971

Box 27
    150-152 - IAP program planning, 1972-1973
    153-154 - IAP program review, 1969-1970, 1972-1973
    155-157 - Library program, 1958-1967

Box 28
    158-159 - Library program, 1968-1970
    160 - Library program (file of consultant Dr. George S. Bonn), 1967-1971
    Libraries, various, 1959-1960, 1969-1971, n.d.
    161 - Haryana Agricultural University Library, 1970, n.d.
    162-163 - Indian Agricultural Research Institute Library, 1959-1960, 1969-1970, n.d.
    164 - Indian Council of Agricultural Research (ICAR) Library, 1969-1970
    165 - Indian Veterinary Research Institute Library, 1971
    166 - Uttar Pradesh Agricultural University Library, 1970-1971

Box 29
    International Development Programs, 1965-1973, n.d.
    167 - Afghanistan, 1969-1972
    168-169 - Africa, 1968-1973
    170 - Indonesia, 1968-1973
    171 - Japan, 1969
    172-174 - Nepal, 1972-1973
    175 - Pakistan, 1966-1972
    176 - Sri Lanka, 1972

Box 30
    177 - Taiwan, 1970
    178 - Thailand, 1965-1973
    179-180 - Turkey, 1967, 1969-1972, n.d.

Box 31
    International Organizations, 1958-1973
    181-182 - Agricultural Development Council, 1960-1968, 1970-1973
    183 - Arid Lands Agricultural Development Council, 1972-1973
    184 - Asia Foundation, 1966-1967
    185 - Canadian Agricultural Task Force, 1967-1968
    186 - Danforth Foundation, 1965-1966
    187-191 - Food and Agriculture Organization of the United Nations, 1958-1972
    192-193 - Ford Foundation, 1958-1966

Box 32
    194-197 - Ford Foundation, 1967-1973
    198 - International Basic Economy Corporation, 1970-1971
    199 - International Development Research Center, 1970-1973
    200 - International Flavors and Fragrances, 1969-1970
    201 - International Monetary Fund, 1958
    202 - International Society of Soil Science, 1959-1960
    203 - United Nations Development Program, 1968-1973 United States Agencies, 1959-1973
    204 - American Peace Corps, 1966-1971

Box 33
    205 - Embassy of the United States of America, 1968-1972
    206 - Embassy of the United States of America (Education Committee), 1966
    207-208 - United States Agency for International Development (USAID), 1968-1973
    209 - USAID (Adaptive Research programs), 1966-1967
    210 - USAID (Asian Seminar on Agricultural Universities), 1969
    211-212 - United States Department of Agriculture (USDA), 1959-1972
    213 - United States Educational Foundation in India, 1968-1973
    214-215 - United States-India Women's College Exchange Program, 1963-1966

Subgroup I, Series III - Officers' Diaries contains the daily office diaries of IAP Field Directors Ralph W. Cummings (1957-1966), Guy B. Baird (1959-1971), Ordway Starnes (1971-1973), and RF Representative Wayne H. Freeman (1974-1975). Alphabetically arranged by author, these diaries provide a nearly unbroken account of the writers' administrative and scientific activities, constituting a unique source of information and commentary. Diary entries were generally hand- written and then typed by an assistant. The field office retained a copy, and the original type- written copy was sent to New York with one or two carbon copies for filing in other office correspondence. Thus, excerpts of these diaries appear in Record Group 1.1 (Projects) and 1.2 (Projects) and occasionally in Record Group 2 (General Correspondence).

Box 34
    Baird, Guy B., 1959-1971
    216-226 - 1959 November - 1968 May

Box 35
    227-236 - 1959 December - 1968 December (copy 2)

Box 36
    237 - 1969 January - 1970 December (copy 2)
    238-239 - 1969 January - 1971 December (copy 3)
    Cummings, Ralph W., 1957-1966
    240 - 1957 April - 1957 August
    241 - 1958 January - 1958 June
    242-243 - 1958 August - 1959 November

Box 37
    244 - 1959 December - 1960 April
    245-246 - 1960 September - 1961 November
    247 - 1962 February - 1962 April
    248 - 1962 October
    249 - 1963 June, July, December
    250 - 1964 January - 1964 June
    251-252 - 1964 January - 1964 June (copy 2)
    253 - 1964 September - 1964 December
    1965 June - 1965 July (copy 2)
    254 - 1965 November - 1966 May (copy 2)

Box 38
    255 - 1966 June - 1966 August (copy 2)
    Freeman, Wayne H., 1974-1975
    256 - 1974 February - 1975 October
    Starnes, Ordway, 1971-1973
    257 - 1971 December - 1973 November




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